Space Rental Policies & Procedures
MEMORANDUM
TO: POTENTIAL RENTERS
FROM: STEPHANIE PINDER/EXECUTIVE DIRECTOR
DATE: JUNE 2006
SUBJECT: SPACE RENTAL POLICIES & PROCEDURES
As a settlement house, we feel it is important to provide a space for the community to celebrate those important milestones in their lives and as such make available the facility for members who may reside in the community, as well as, those of other neighborhoods.
We therefore rent the auditorium (capacity = 200) on the first floor of 250 West 65th Street for a variety of functions, which can include: baby showers, birthday and retirement parties, sweet sixteen's, and wedding receptions. We also allow the rental of the space for fundraisers, such as dances, fashion shows and pageants. All publicity for fundraisers must be seen and approved by LSNC at least one month prior to the event.
However, there is no adult entertainment permissible on the premises (i.e.: x-rated films, strippers, exotic dancers, etc.)
We begin renting for the following calendar year on September 1st.
We do not rent any other space in the building for these types of events, such as classrooms or the gallery. If the gallery is used as a holding station for performers or models, this will be considered at the same cost as a dressing room.
Tables and chairs are included in the rental. We have rectangular tables that can seat six to eight people and folding metal chairs. There are sufficient tables and chairs to accommodate up to 200 individuals.
Two Facility Assistants are available to assist you in set up and clean up before and after the event.
Stephanie Pinder can handle all rental questions, visits to see the space and the distribution of rental contracts and can be reached at the (212) 874-0860 extension 100.
AVAILABILITY
Renting the space is on a first come-first served basis. All rentals must be scheduled for Saturdays, as we do not rent out the space on Fridays or Sundays. Rental dates are also not available on holiday weekends (e.g.: Christmas, Thanksgiving).
SECURITY DEPOSIT/FEES
To reserve and confirm your rental date, a deposit of $100 is required. There are no exceptions to this policy. This is refundable no later than two weeks after your rental date, provided that nothing is damaged or missing and the room is left the way it was found.
Your deposit can be mailed or you can pick it up. We will notify you once your refund check is ready.
Event fees are based on the number of hours of your event. There are set schedules of fees for residents and non-residents, as well as, for fundraisers and non-fundraisers. There may also be additional fees for use of the kitchen, lighting and use of our sound system.
All fees are paid into our Fiscal Office and you should always receive and maintain your receipts. All balances must be paid in full no later than 30 days prior to the event.
If your set up time is longer than the time in your contract, the appropriate fee will be deducted from your deposit.
CONTRACT FOR RENTAL OF PREMISES
Once a deposit has been received, a contract may be filled out. General information is required and the contract explains in general, the policies of renting, payments and cancellations. A contract is only valid after review and the signed approval of the Executive Director. You should receive a copy of your signed contract.